Unlike in-person meetings, virtual meetings can be held at different and multiple times and days to enhance participation. Meeting times, durations and frequency should be varied.Meeting agendas should be confined to one or two topics to allow for more effective communication, appeal and participation.Slides with graphics and narrative should be easily translated. This guidance will provide strategies, tools, and requirements for successful virtual meetings which are different from in-person meetings. When a hand is raised the meeting Zoom moderator will notify the meeting leader when it is time for public input.Unlike in-person meetings, virtual meetings allow more participation due to the ability of technology to transcend geography and time barriers. If used strategically, virtual meetings can reach more people with more dynamic interaction than traditional meetings. If calling in press *9 on the keypad to "Raise Hand". If using the app there will be a button to "Raise Hand". Follow any additional directions given by phone auto attendant.ĭuring a meeting if public input is requested a user will need to raise their hand to be taken off of mute. Telephone and Call In: Call one of the Phone numbers provided and enter the meeting number when prompted. Once the app is installed click on the meeting link again and it should open the meeting. If you do not have the app installed there should be a link to the app on the meeting link page. Smart Phone or Tablet: Click on one of the meeting links below. Once downloaded run the application and it should open the meeting. The system deployed allows for a user to view and interact with a meeting using the software application or to call in and listen and interact.Ĭomputer: Click on one of the meeting links below and it should download into the computer browser. The Town of Westerly has deployed an online and telephone meeting system to provide public access to public meetings.
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